How to Update the Dashboard

This dashboard is powered by JSON files in the repo. No database, no admin panel. Edit a file, push to git, and it's live.

Quick Start

1. Clone the repo (first time only)

git clone git@github.com:coachtonyle/ai-hub.git
cd ai-hub

You need GitHub access to the coachtonyle/ai-hub repo. Ask Tony if you don't have it.

2. Edit the data files

All dashboard data lives in the /data/ folder. Edit these JSON files directly — no database, no admin panel.

3. Commit your changes

git add data/
git commit -m "update: describe what you changed"

Write a short, clear commit message so the team knows what changed.

4. Push to deploy

git push origin main

The server pulls from GitHub and rebuilds automatically. Changes go live in ~30 seconds.

Data Files Reference

Every page on the dashboard reads from these files. Edit the right file and the corresponding page updates automatically.

data/config.jsonDashboard settings
  • -Update current phase number
  • -Log actual monthly API spend
  • -Change last_updated date and who updated it
data/checklist.jsonRollout tasks by phase
  • -Mark a task done: change "status": "not-started" to "status": "done"
  • -Mark a task blocked: change status to "blocked" and add notes
  • -Add a new task to any phase
data/agents.jsonAgent cards (Cornelius, Emerson, Jarvis)
  • -Change agent status: "planned" → "in-progress" → "live"
  • -Update Tailscale IPs or machine assignments
  • -Add or remove capabilities
data/use-cases.jsonAll 23 use cases with layers and costs
  • -Change use case status: "planned" → "building" → "live"
  • -Update estimated costs as actuals come in
  • -Add new use cases
data/team.jsonTeam seat assignments
  • -Change someone's seat type (none/standard/premium)
  • -Move someone to a different wave
  • -Add or remove project assignments
data/docs.jsonDocumentation articles
  • -Add docs manually (or use the AI generator on the Docs page)
  • -Update existing documentation

Common Updates Cheat Sheet

Mark a checklist task as done

data/checklist.json

Find this

"status": "not-started"

Change to

"status": "done"

Update the current phase

data/config.json

Find this

"phase_current": 0

Change to

"phase_current": 1

Change an agent status to live

data/agents.json

Find this

"status": "in-progress"

Change to

"status": "live"

Log API costs for the month

data/config.json

Find this

"monthly_api_actual": 0

Change to

"monthly_api_actual": 47.50

Assign someone an AI seat

data/team.json

Find this

"seat": "none", "cost": 0

Change to

"seat": "standard", "cost": 25

Infrastructure

Hosted onDigitalOcean droplet (egelloc-main)
IP165.232.155.132
URLhttps://aihub.egelloc.com
App directory/var/www/egelloc-ai-hub
Process managerPM2 (name: ai-hub, port 3004)
Reverse proxyNginx + Let's Encrypt SSL
GitHub repocoachtonyle/ai-hub (private)
StackNext.js 14, Tailwind CSS, TypeScript

Troubleshooting

Changes not showing up?

SSH into the server and run: cd /var/www/egelloc-ai-hub && bash deploy.sh

Build failing?

Make sure your JSON is valid. A missing comma or bracket will break the build. Use npx jsonlint data/checklist.json to check.

Need to restart the app?

SSH into server: pm2 restart ai-hub